NYT PARENT TEAMS

Parent volunteer hours are a requirement of participation for all families whose child is cast in the show. Please be sure that you or a family member will be available to fulfill this commitment prior to registering to audition. This is how we keep our fees low!

Families who DO NOT reach their required hours pre-show or show week will be charged up to $600 (up to $300 pre-show and up to $300 tech/show week).

We also ask families to help “strike” (move out from) the theater after the last show on the final Sunday.

Any time you feel behind on hours, reach out to the Producer or House Manager. Our goal is to get parents involved, not charge families extra money. We will help find ways to get your volunteer hours in.  We are able to produce quality shows at a low cost to both families and patrons because of your participation on parent teams.  Thank you!


PRE-SHOW TEAMS

At least one parent (or other family member) is required to serve on a team, contributing a minimum of 30 hours prior to tech week.

You will be notified of your pre-show team assignment at or before the first parent meeting. 

Sets:​

  • Males & Females.
  • Saturdays.
  • Builders, painters and artistic painters are needed throughout the process.
  • Shopping for materials (cost covered by NYT), building, and painting required set pieces.
  • Generally meets every Saturday during rehearsal times to build and paint. Some individual pieces can be made at home, depending on the size.
  • A few of these team members will be assigned to the Backstage team during tech and shows.

Props (+ Set-up/Tear Down)​:

  • Males & Females.
  • Flexible schedule.
  • Shopping for (cost covered by NYT), borrowing and making props needed for each scene.
  • Help the team leader pick up and return items to storage, and store them in their proper location, marked clearly, after the show wraps.
  • Team members may also help with set-up on Friday 30 minutes before rehearsal starts or tear-down and clean-up on Saturday to reset the facility. Sweeping, wiping down tables, gathering lost and found, and taking out the trash.
  • Will work / watch run-throughs on the last few Saturdays of rehearsals.
  • A few of these team members will be assigned to backstage Props team during tech and shows.

Costumes:​

  • Females only.
  • Fridays AND Saturdays.
  • Sewing ability NOT required to be on the team, but if you are a seamstress, this is a wonderful way to enhance the production with your creative ability!
  • Creating the production’s costumes in accordance with the vision given by the director, artistic director of NYT, and production manager.
  • Tasks include shopping for material, cutting, hemming, hot gluing, crafting, ironing, hand and machine sewing complete pieces.
  • A few of these team members will be assigned to backstage Costumes team during tech and shows.

Hair and Makeup (+ Set-up/Tear Down):​

  • Females only.
  • Flexible schedule.
  • Create the hair and makeup for the show according to the vision given by the director and production manager.
  • Create or locate videos and tutorials on how to do makeup specific to each character. Members of this team will also be needed at show promo photos.  The hair and makeup team is for females only.
  • Team members may also help with set-up on Friday 30 minutes before rehearsal starts or tear-down and clean-up on Saturday to reset the facility. Sweeping, wiping down tables, gathering lost and found, and taking out the trash.
  • These team members will be assigned to backstage Hair & Makeup team during tech and shows.

Marketing (+ Set-up/Tear Down):​

  • Males & Females.
  • Flexible schedule.
  • Marketing of the production, including but not exclusive to hanging show posters/flyers, business cards in local establishments.
  • “Paint Your Wagon” (Paint show information on cast families’ cars…will be on a Saturday).
  • Marketing blitzes, reaching out to businesses for advertising in the playbill, and any other assignments the Marketing Director deems worthy of getting the word out!
  • Team members may also help with set-up on Friday 30 minutes before rehearsal starts or tear-down and clean-up on Saturday to reset the facility. Sweeping, wiping down tables, gathering lost and found, and taking out the trash.
  • Generally, only 1 marketing team member is needed to help set-up the marketing table, photo backdrop, manage raffle sales with cast members, and work at the marketing table answering questions about NYT.

Cast Wrangler: ​

  • Females only.
  • Fridays AND Saturdays.
  • Assist the Directing Team with quiet reminders and crowd control when needed.
  • Be a 2nd adult in the room for either very large groups or one-on-one work with a director.
  • A few of these team members will be assigned to the Green Room team during tech and shows.  They are often needed for costume changes as well.

Silent Auction (+ Set-up/Tear Down​):

  • Males & Females.
  • Flexible schedule.
  • Gather donations for auction baskets and/or single items to be auctioned off at each show.
  • Solicit local businesses AND encourage donations by cast member families.
  • Prepare many of the baskets and displays prior to show-week.
  • Team members may also help with set-up on Friday 30 minutes before rehearsal starts or tear-down and clean-up on Saturday to reset the facility. Sweeping, wiping down tables, gathering lost and found, and taking out the trash.
  • 1-2 of these team members will be assigned to the Silent Auction team during tech and shows.

TECH-WEEK TEAMS

A parent (or family member) is expected to be available for ALL rehearsals during Tech Week (generally M-F 5:30-9:30), and ALL shows during the show weekend(s). You will be able to watch one show.

A different parent or additional parent can serve during tech week if needed.  This varies by family and should be noted on the audition form.

You will be notified of your tech-week team assignment as soon as the producer can work through requests.  Team scheduling is a time-consuming process.  We hope to have teams finalized so families can purchase tickets knowing what teams they are on. Thank you for your patience. 

Box Office:

  • Males & Females.
  • Patience is a virtue for this team.   Plus people skills.
  • ​Responsible for selling tickets to walk-in customers.
  • Look up ticket sales for patrons who do not have printed tickets.
  • Organizing the “Will Call” tickets.

Usher/Cleanup:

  • Males & Females.
  • Learn the layout of the theater.
  • Seat patrons at the shows.
  • Hand out playbills.
  • Clean up the theater after each dress rehearsal and show.

Concessions:

  • Males & Females.
  • Work with the House Manager & Production Director to plan and shop for concessions items to ensure the greatest profit margin possible.
  • Help set up snack area, restock, and work behind counter selling food and souvenirs.

Standing O Gram Table: ​

  • Males & Females.
  • Standing Os are messages sent backstage to cast members by their families and friends that attend the show. Candy, snacks, flowers and other items can also be purchased to send back.
  • Table attendants organize and sell grams and have runners take them backstage when enough are gathered.
  • Team lead will plan, with concessions lead and house manager, and shop for items to ensure greatest profit margin possible.

Backstage: ​

  • Males & Females.
  • This team works in different facets backstage such as sets movers, sets repairs, ropes and drops, etc.

Mic Wranglers:

  • Females Only.
  • Responsible for organizing mic table, distributing mics to assigned cast members, making sure all mics and mic belts are returned each night.
  • Be present for move-in to the theater to help change batteries and organize mics.

Costumes:

  • Females only.
  • Be present for move-in to the theater to help organize costumes.
  • Assist cast with quick changes; help other cast members, as needed.
  • Make minor repairs to costumes.
  • Spot clean stains during the week, take a few pieces home for laundering during the week.
  • Check in and sort costumes after all shows.
  • Take some costumes home at the end of the show for laundering; return clean costumes to the team leader or to storage.
  • Team members are expected to help the costume lead put things away in their proper location in storage after the show wraps.

Green Room:

  • Females only.
  • Oversees the cast members when they are not onstage.
  • Watch for cues and help with an overall sense of organization.

Lighting/Spots:

  • Males & Females.
  • Watches a run-through of the show before tech week so that they are ready to program the lights for the show.
  • Learns the lighting board/system at the theater and implements the lighting vision of the director and production manager.
  • Must be available to run lighting at every show.

Props:

  • Males & Females.
  • Be present for move-in to the theater to help organize props.
  • Team members are expected to help the props lead put things away in their proper location in storage after the show wraps.
  • Work in the wings of the show with cast and props.

Hair & Makeup:

  • Females only.
  • Be present for move-in to the theater to help organize props.
  • Work on specialty makeup, hair, and wigs backstage before and during the show.